Records Manager - Military veterans preferred



  full-time   employee

United States


  • SAIC is seeking a Document Analyst/Records Manager to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel (OGC).
  • The candidate will:
    • Work daily with the Deputy General Counsel and OGC office staff
    • Provide document indexing and records management support including:
      • Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards
      • Screen, prepare, scan and index legal review files before they are sent for storage and archiving.
      • Coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records.
      • Address security requirements and procedures for properly handling and storing/archiving classified materials with NARA.
      • Distinguish classified information from unclassified information when archiving legal files.
      • Codify and categorize documents for digital files.
      • Convert legal files into electronic form
        • This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks


TYPICAL EDUCATION AND EXPERIENCE: High School and seven (7) years or more related experience.

Clearance required to start: TS/SCI

Required Experience/Skills:
  • At least three (3) years or more relevant document analysis/records management experience with the Department of Defense. 
  • The ability to review, understand, and analyze complex legal and non-legal DoD documents 
  • Understanding of security requirements and procedures for properly handling and storing/archiving classified materials. 
  • Familiarity with NARA storage procedures
  • Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management
  • Ability to leverage established relationships with other DoD components and agencies
  • Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
  • Excellent written and oral communication skills required together with proficient research and analytical skills.
Desired Skills:
  • Familiarity with knowledge management tools including SharePoint, .Net Applications and/or Databases
  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office, or JAG office
Special Circumstances:
  • No travel anticipated
  • Military Base access required (Pentagon)