Document Analyst / Records Manager
- Military veterans preferred
2020-11-21 SAIC (www.saic.com)
Other
/yr
full-time
employee
Arlington Virginia 22202 United States
Description
SAIC is seeking a
Documents Analyst to provide support on-site in the Pentagon in working as
part of contract team with the Office of the Secretary of Defense (OSD),
Office of the General Counsel for Intelligence (OGC/Intel).
The candidate
will:
Develop
and maintain policy and procedures for record filing and disposal in accordance
with DoD standards
Screen,
prepare, scan and index legal review files before they are sent for storage and
archiving.
Coordinate
records and comply with records management instructions, records
retention/disposal guidance, and annual inspection of file plans/records.
Address
security requirements and procedures for properly handling and
storing/archiving classified materials with NARA.
Distinguish
classified information from unclassified information when archiving legal
files.
Codify
and categorize documents for digital files.
Convert
legal files into electronic form
This
includes document preparation, scanning, transferring scanned documents to
storage media and performing final quality checks
Provide
database, indexing, and archival support, to include:
analysis of
chronological files;
review of archival
documents;
review international
agreements; and
inputting data from
international agreements into the database.
Other tasks and
assignments may also include:
Working
daily with the Deputy General Counsel, Intelligence, and Associate General
Counsels.
Providing
administrative and records management support to the OGC/Intel office
attorneys.
Assisting
with administration including the coordinating, assisting, and filing of legal
actions for OGC/Intel.
Providing
administrative and records management office support in addressing the workload
(e.g., tracking, organizing, and archiving) and knowledge management activities
across the government attorneys and contractor staff.
Hand-carrying
legal actions to other coordinating offices throughout day.
Opening
and closing actions using the suspense tracking system (STS).
Performing
general editing functions, answering phone calls, escorting non-cleared
personnel in the office, maintaining files, and preparing correspondence.
Making
copies, scanning documents, producing files, assisting in scheduling and
monthly reports, and maintaining basic office functions.
Qualifications
TYPICAL EDUCATION AND EXPERIENCE: High School and seven (7) years or more related experience.
Required Skills
At
least three (3) years or more relevant document analysis/records management
experience with the Department of Defense.
The
ability to review, understand, and analyze complex legal and non-legal DoD
documents
Understanding
of security requirements and procedures for properly handling and
storing/archiving classified materials.
Familiarity
with NARA storage procedures
Fluency
with, and understanding of, DoD, Joint Staff, and the Military Departments
standards of practice and records management
Ability
to leverage established relationships with other DoD components and agencies
Proficiency
with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and
common office software applications.
Excellent
written and oral communication skills required together with proficient
research and analytical skills.
Experience
with knowledge of administrative and clerical functions, processes, practices
and procedures.
Flexible
team player and capable of interacting at all levels within the customer space
as well as other parts of the defense community.
Motivated,
self-starter with the ability to accomplish tasks under pressure with limited
supervision.
Strong
admin skills and a strong ability to multi-task.
Flexibility
in order to accommodate time-sensitive and mission-critical work.
Desired Skills
Previous
experience in a working in the Pentagon or DoD office law office, General
Counsel's office or JAG office.
Working
knowledge of the Defense Travel System (DTS).
Familiarity with
knowledge management tools including SharePoint, Access databases, etc.
