Document Analyst / Records Manager - Military veterans preferred

2020-11-21
SAIC (www.saic.com)
Other

/yr

  full-time   employee


Arlington
Virginia
22202
United States

Description

  • SAIC is seeking a Documents Analyst to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel for Intelligence (OGC/Intel).
  • The candidate will:
    • Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards 
    • Screen, prepare, scan and index legal review files before they are sent for storage and archiving.
    • Coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records. 
    • Address security requirements and procedures for properly handling and storing/archiving classified materials with NARA. 
    • Distinguish classified information from unclassified information when archiving legal files.
    • Codify and categorize documents for digital files.
    • Convert legal files into electronic form
    • This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks
    • Provide database, indexing, and archival support, to include:
      • analysis of chronological files;
      • review of archival documents;
      • review international agreements; and
      • inputting data from international agreements into the database.
 
  • Other tasks and assignments may also include:
    • Working daily with the Deputy General Counsel, Intelligence, and Associate General Counsels.
    • Providing administrative and records management support to the OGC/Intel office attorneys.
    • Assisting with administration including the coordinating, assisting, and filing of legal actions for OGC/Intel.
    • Providing administrative and records management office support in addressing the workload (e.g., tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff. 
    • Hand-carrying legal actions to other coordinating offices throughout day.
    • Opening and closing actions using the suspense tracking system (STS).
    • Performing general editing functions, answering phone calls, escorting non-cleared personnel in the office, maintaining files, and preparing correspondence.
    • Making copies, scanning documents, producing files, assisting in scheduling and monthly reports, and maintaining basic office functions.

Qualifications

TYPICAL EDUCATION AND EXPERIENCE: High School and seven (7) years or more related experience.

Required Skills
  • At least three (3) years or more relevant document analysis/records management experience with the Department of Defense.  
  • The ability to review, understand, and analyze complex legal and non-legal DoD documents
  • Understanding of security requirements and procedures for properly handling and storing/archiving classified materials.  
  • Familiarity with NARA storage procedures
  • Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management
  • Ability to leverage established relationships with other DoD components and agencies
  • Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
  • Excellent written and oral communication skills required together with proficient research and analytical skills. 
  • Experience with knowledge of administrative and clerical functions, processes, practices and procedures.
  • Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
  • Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
  • Strong admin skills and a strong ability to multi-task.
  • Flexibility in order to accommodate time-sensitive and mission-critical work.
 
Desired Skills
  • Previous experience in a working in the Pentagon or DoD office law office, General Counsel's office or JAG office.
  • Working knowledge of the Defense Travel System (DTS).
  • Familiarity with knowledge management tools including SharePoint, Access databases, etc.