Executive Task Manager - Military veterans preferred

Description

Responsibilities include:
 

• Provide process management, planning, stakeholder management, and integration of initiatives for Strategic Planning Office (SPO) Division level activities  
• Serve as inflow management for tasks and service requests   
• Compile and organize tasks and recommend assignments to the Division Chief    
• Following guidance from the Division Chief, manage the assignment and communication of tasks, setting clear deliverables and schedules for the team   
• Manage communication to other offices, directorates, and executive management on tasks and information requests leveraging the Front Office staff   
• Performs task re-prioritization and milestone tracking to support changes in executive or external oversight directions   
• Manages the schedule and deliverables for the office 
• Track and report on task completion   
• Perform general quality assurance on written communication, to include formatting and grammar on documents   
• Provides advanced secretarial, administrative, and project support to the Division Chief on own initiative and with little or no supervision   
• Escalate issues, risks, and concerns if any task may not meet agreed upon schedule   
• Draft office policies, memorandums, and other office related inter-and external-office related communication   
• Acts as liaison between the Division Chief and subordinate managers by providing accurate, timely advice on procedures, reports, requirements, and other matters necessary to implement the policies, directives, and instructions. Informs them of current issues and programs and schedules briefings by members of the staff        
• Prepares various reports to assist in data analysis for the office including the weekly activity report, week-ahead report, agendas, memos for action, etc.     
• Completes similar paperwork to ease the flow of work through the office and provides the Director with current information in readily accessible form 

Qualifications

Required Education/Skills:

• Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and two (2) years or more experience
• Active Secret Clearance  
• Knowledge of PMBOK and ITIL Principles and Methodologies  
• The ability to use both formal and informal influencing skills across cross-matrix organization 
• High attention to detail and proven ability to manage multiple/competing priorities simultaneously 
• Excellent business judgment and a practical, common sense approach to getting things done 

Desired Education/Skills:

• State Department Experience