Executive Administrative Assistant - Military veterans preferred

2021-07-17
S.C. Johnson & Son, Inc.
Other

/yr

  full-time   employee


Chicago
Illinois
60629
United States

This Executive Assistant provides administrative support to the Vice President of Sales. This is a dynamic environment, and the incumbent must be able to demonstrate high levels of discretion, communication, organization, initiative, sense of urgency, decisiveness and ability to work independently while remaining flexible under pressure and changing priorities. The successful candidate will need to be able to partner with key members of the team to accomplish goals. Candidates should be willing to work overtime as needed.

Essential Duties and Responsibilities:

Communication
• Excellent interpersonal skills and a high degree of professionalism in working with all levels of management, both within and outside the company
• Excellent verbal and written communication skills (internal/external)
• Exercise extreme confidentiality in handling highly-sensitive projects

Organization and Planning

• Ability to multi-task with several competing priorities
• Excellent organizational skills; ability to handle detailed meeting schedules with internal and external parties at dual campuses, as well as off-campus
• Experience and ability to organize domestic and international travel, both commercial and corporate aircraft, coordinate travel visas as needed while remaining flexible under pressure with frequently-changing priorities and demands

Initiative

• Highly motivated, self-starter, able to function independently by anticipating needs and resolving them without supervision
• Ability to make independent decisions when needed
• Sense of urgency and ability to meet tight deadlines with minimal supervision
• Proactive, forwarding-thinking problem solving skills
• Prioritize projects; establish and meet deadlines in alignment with plans/goals of the VP of Sales

Required Skills / Experience / Competencies:
Must be legally authorized to work in the United States
Minimum of 7 years of progressive administrative with executive Level support.
High school diploma or higher education

Preferred Skills / Experience / Competencies:
• Efficiently manage multiple projects and competing priorities with strong time-management skills and the ability to quickly adapt to a changing business landscape.
• Excellent interpersonal savvy skills to maintain and develop successful relationships with both internal and external clients with the ability to work with all levels of the organization
• Attention to detail and accuracy with excellent written and verbal communication skills
• Strong decision quality when managing the VP’s schedule while understanding the difference between urgent and important
• Good problem-solving skills
• Demonstrate ability to exercise extreme confidentiality


Computer/Technology Skills:

• Proficient in Microsoft Office, Excel (pivot tables) and PowerPoint
• Ability to learn/master standard and ad-hoc reporting
• Experience with Concur preferred
• Experience with Skype for Business meetings, Roundtable technology and video conferencing


SC Johnson & Son, Inc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, status as a qualified individual with a disability, marital status, pregnancy, sexual orientation, ancestry, genetic information, or any other characteristic protected by law. 

If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at 262-260-3343 or email your request to SCJHR@scj.com. All qualified applicants are encouraged to apply. Download the EEO is the Law poster for more information.