Administrative Assistant - Sulphur/Lake Charles, LA - Military veterans preferred

2021-08-27
AECOM (www.aecom.com)
Other

/yr

  full-time   employee   contract


Baton Rouge
Louisiana
United States

United States of America - Louisiana, Baton Rouge

Job Summary

AECOM is seeking for an Administrative Assistant.

This position will be primarily located in Sulphur, Louisiana. Travel to Lake Charles, Louisiana, or satellite offices in Alexandria, Leesville, Shreveport, Jonesboro and Cameron, Louisiana, and others will be required.

The responsibilities include but are not limited to:

  • The Administrative Assistant is responsible for supporting a professional or team to help with organization and tasks that affect the overall productivity of a company.

  • The Administrative Assistant will provide support to managers, other employees and office visitors while handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.

  • This Administrative Assistant will support Disaster Case Management professionals and teams.

  • The Administrative Assistant reports to Deputy Program Manager.

About AECOM

At AECOM, we believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

We take on the most complex challenges and pioneer innovative, iconic solutions that push the limits of what’s possible – the world’s longest cable-stayed bridge, record-breaking sports events, the largest greenfield port development mega project, life-sustainingdisaster recovery programs, and the tallest tower in the Western Hemisphere.

On projects spanning transportation, buildings, water, energy and the environment, we deliver professional services throughout the project lifecycle.

We are proud to be recognized for excellence:

  • Named one of Fortune magazine's "World's Most Admired Companies" for the sixth consecutive year

  • Ranked #1 in Engineering News-Record ’s 2020 “Top 200 Environmental Firms”

  • Ranked #1 in Transportation and General Building in Engineering News-Record ’s 2020 “Top 500 Design Firms”

  • VIQTORY 2020 Military Friendly® Gold Employer

The Administrative Assistant will be responsible for the following:

  • Answer phones and greet visitors.

  • Schedule appointments and maintain calendars.

  • Schedule and coordinate staff and other meetings.

  • Preparation of all out-going mail and appropriate distribution of all in-coming mail.

  • Prepare communications, such as memos, emails, reports and other correspondence.

  • Write and edit documents from letters to reports and instructional documents.

  • Create and maintain filing systems, both physical and electronic.

  • Maintain a high standard to protect client information and confidentiality.

  • Work collaboratively with Team, Disaster Case Managers and Supervisors, and Program Management to meet program goals and performance targets.

  • Exhibit a strong work ethic and a desire to adhere to strict boundaries and professional ethics while working towards the care of others and exhibiting awareness of the impact of a disaster on the community.

  • Maintain a complete understanding of all applicable Program policies and requirements.

  • Other duties as assigned.

Minimum Requirements

  • HS + 2 YORE or demonstrated equivalency of experience and/or education

  • Must pass a State and Federal criminal history/security background check; many projects/clients are security sensitive.

  • Must possess a valid driver's license and clean driving record.

  • Must pass pre-employment drug screen.

Preferred Qualifications

  • Basic knowledge of a Disaster Case Management Program is desirable.

  • Advanced time management skills which result in high levels of organization, productivity and effectiveness; computer literate.

  • Perform day to day support functions for a project using established systems and procedures.

  • Candidates must be located within daily commuting distance of Sulphur, Louisiana to be considered.

Additional Information:

  • This is a temporary position.

  • Relocation assistance is not offered for this position.

  • Sponsorship is not offered for this position.

What We Offer

When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Water

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Temporary

Requisition/Vacancy No. 251659BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.