Facilities Coordinator - Military veterans preferred

United Kingdom - Hertfordshire, St Albans

Job Summary

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

Building Champion to organise and co-ordinate office facilities management and assist with HS&E administration duties for the AECOM, St Albans office. Headcount of 400+ staff with average occupancy levels of 40%. Reports to Office Leader, St Albans.

CORE ACCOUNTABILITIES

The role’s core accountabilities shall be:

FM and Concierge Services

• First point of call for AECOM front of house services and incoming calls

• Liaise with the AECOM regional FM Manager on soft and hard FM and landlord issues in accordance with the Global Real Estate Policy

• Support effective business continuity and ensuring emergency plans are in place.

• Co-ordinate all maintenance responsibilities for the office and for the landlord. Liaise with FM contractor (MITIE) and subcontractors for PPM, compliance and reactive work and the landlord’s Building Management team.

• Ensure contactor access, site safety and security aspects are being undertaken following procedure / protocol and that all necessary paperwork are in in place (on SharePoint).

• Working alongside the Office Manager in reinforcing behaviours that underpin agile working such as, availability of spaces, desk and space bookings, clear desk policy.

• Monitor how the space is being used and making sure this is in line with our agile working policies.

• Multi-skilled to cover Front of House duties

Minimum Requirements

Local Safety Officer Assistance

• In support of the Office Manager/LSO, assist with all arrangements to provide a safe, healthy and environmentally friendly place of work, by managing safety, health and environment matters

• Assist with the completion of monthly SH&E inspections

• Monthly HSE meetings

• Office Audit – making sure all records are kept up to date

• Maintaining and updating HSE noticeboards

• Assisting with the updating of the Sharepoint site making sure HSE records are kept up to date

• Co-ordinate First Aiders and Fire Marshals (book first aid courses with British Red Cross – keep an eye on expiration dates of certificates)

• Liaise with Building/Landlord’s Building Manager and AECOM Regional FM manager, in relation to office / building facilities management and building HS&E.

• Develop and implement, by assisting the Office Manager effective SH&E arrangements at the location. These shall be refreshed a minimum of annually unless required by a new start or as noted below. Assessments shall include:

• Risk Assessments for those at Special Risk

• Details of hazardous materials used or stored in office

• Responsible for Workstation Improvement Forms

• Incident Reporting on IndustrySafe (as and when with monthly review)

• Lifeguard Observations, including incidents and near misses (as and when with quarterly review)

• Inductions (carried out by OMLA)

• Display Screen Equipment assessments

• Emergency escape,

• First aid (incl first aid box inventory and defibrillators)

• Staff PPE (incl necessary reordering)

• Escalate potential issues to Office Manager and Office Leader as necessary

• COSHH – liaise with cleaning staff to make sure they have Safety Data Sheets and COSHH Assessment Forms for all products being used.

• COSHH - make sure all Safety Data Sheets and COSHH Assessment Forms for all hazardous items in the office are in place.

Preferred Qualifications

The value of diversity and inclusion is readily apparent in creating a collaborative, supportive working environment and in delivering innovative, contextually appropriate projects. It is very important to both what we do and the way we do it. We welcome applicants from a diverse range of backgrounds and experiences. The important thing for us is that you can demonstrate that you can effectively fulfil the needs of the role. If you feel you can fulfil the requirements of the role, but there are other factors that are making you hesitant in applying, we would still like to hear from you and see if we can work together to overcome any challenges.

Your benefits will include:

Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days’ annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.

You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity, The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Management

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country United Kingdom

Position Status Full Time

Requisition/Vacancy No. 258058BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.