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Administrative Assistant - Military veterans preferred

2022-05-19
Above All Store Fronts Inc. (http://aboveallstorefronts.com/)
Administrative Support

$20-25 /hr

  full-time   part-time   employee   contract


Patchogue
New York
11788
United States

Department: Panel Department
Job Status: Full-Time
Working Hours: Monday through Friday, 8:00 A.M. to 4:30 P.M. Occasional overtime may be required when approved in advance.
Work Location: Patchogue Office
FLSA Status: Non-Exempt
Reports to: Director of Panel Operations
Positions Supervised: none
Travel: no travel
Position Summary:
The Administrative assistant is responsible for performing a range of clerical and administrative tasks to support daily operations in the office.

Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions
â?¢ Order tracking & follow up
â?¢ Assist with monitoring department status spreadsheets.
â?¢ Compile receipts from various managers for company credit cards.
â?¢ Data entry within Project Management software program
â?¢ Maintain Director of Panel Operations schedule.
â?¢ Assorted product research
â?¢ Manage Sample Library & ordering/distribution of color and material samples.
â?¢ Monitor and reconcile company UPS/FedEx accounts.
â?¢ Responsible for inventory and ordering of Office Supplies
â?¢ Assists Director of Panel Operations & Panel Coordinator with day-to-day tasks.
â?¢ Coordinate Vendor or GC visits to office.
â?¢ Coordinate company luncheons and other employee incentives.
â?¢ Creates Purchase Orders & Work Orders through Project Management software.


SKILLS & ABILITIES
Education:
â?¢ Associate degree preferred.
Experience:
â?¢ Minimum of 1 year of related work experience
Required Abilities:
â?¢ Demonstrated proficiency using MS 365 including Word, Excel, Power Point, Outlook, and Teams
â?¢ Must be able to read, write and speak English fluently with strong written and verbal communication skills
â?¢ Highly detail oriented
â?¢ Must have strong organization skills
â?¢ The ability to problem solve, anticipate issues, exercise discretion, confidentiality, and good judgement
â?¢ Must be able to work in a fast-paced environment
â?¢ Preference for bi-lingual with ability to read, write and speak Spanish fluently or conversational





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