Facilities Coordinator
- Military veterans preferred
2023-08-29 Illumination Foundation
Other
/yr
full-timepart-time
employee
contract
United States
“Every person deserves compassion, dignity, and the safety of a place to call home.”
Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children’s and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.
The facilities coordinator acts as a liaison between vendors, sites, infrastructure team city and county entities. Their duties are to ensure that all sites are meeting health and safety standards during hours of operations by providing services to care for buildings and equipment. The pay range for this position is $18-22 per hour, depending on experience.
Job Duties:
Reviews and completes all facilities related tickets through the current ticketing system within reasonable time and communicates with sites when tickets may need additional time to complete or may need to be on hold/dismissed or assigned to a different infrastructure team.
Attends the mandatory weekly facilities check in for LA, Orange and Riverside counties as well as the weekly housing logistics meetings and gives updates regarding any received tickets, pending tickets and completed tickets to each site or program representative.
Makes sure that all business licenses renewals, permit renewals, annual testings and inspections are completed in a timely manner to prevent any penalties.
Actively monitors and updates Facilities HUB with all of the sites leases, insurances, licenses, permits, inspections and testing information for all sites.
Supports sites when vendor issues occur and works with vendors to troubleshoot all while maintaining active communication with sites.
Schedule services for sites such as; pest control, gardening, housekeeping, tree trimming, medical waste, document shredding and linens.
Acquires vendors and services when opening sites and makes sure that all vendor services including utilities are ended when a site is closed.
Creates and submits check requests for all housekeeping and gardening services in a timely manner.
Collaborates with other branches of the infrastructure team as needed when tickets require more than one team or when there are multiple steps needed in order for a ticket to be completed and closed.
Required:
High School Diploma or Equivalent
Valid CA Driver’s License and eligibility for company vehicle insurance.
Proficiency in Google Suite (Mail, Docs, Sheets, Calendar).
