Move in Coordinator/Sales Assistant - Military veterans preferred

** Move in Coordinator/Sales Assistant**

**Job Category****:** SALES/CONNECTIONS **Requisition Number****:** SALES02172 Showing 1 location **Job Details**

**Description**

Mather Place is seeking a Sales Assistant to provide administrative support for the Sales Department and work closely with depositors and vendors to coordinate a smooth move-in.

The Sales Assistant is responsible for the following:

* Provides general administrative support including greeting visitors, answering telephones and email communications, maintaining office supplies, processing invoices, creating and maintaining office files and marketing data base, sorting and distributing in-coming and out-going mail, preparing sales kits, copying and printing

* Maintains CRM data base daily; produces and distributes daily and monthly dashboard reports and analyses for sales and occupancy; produces quarterly excel reports and analysis of sales productivity, traffic and effectiveness; tracks depositor transition from sale to move-in to assure company timelines are met; coordinates medical and financial approval process to assure guidelines are met; works with operations to identify home turnover and timing; coordinates with MLW development team to maintain current pricing and inventory data.

* Maintains office supplies, processes invoices, creates and maintains office files and marketing data base, sorts and distributes in-coming and out-going mail, prepares sales kits, take aways, copying and printing. Identifies and maintains a one-extra supply, BILD forms and systems.

* Plans and coordinates events: secures venue, coordinates food and beverage with dining services, coordinates room availability, arranges for set-up, technology needs and decor, communicates with operations team and residents for event impact, coordinates valet and/or parking, researches and arranges for entertainment or presenters and prepares power point slides; oversees event budget and expenditures and compiles event best practices and post-event sales analyses, handles all RSVPs for events

* Assist depositors with move-in details and support needed to assure a timely move to the community.

* Participate in home turnover and ready process to assure a timely home readiness program.

* Coordinate all move-in details for the community.

* Serve as move-in liaison for the depositor to provide a smooth move-in experience

* Assure assembly and preparation of move-in materials

* Assure move-in day logistics are in place and covered

* Organizes and coordinates logistics for and assists with meetings and presentations

* Coordinates production and distribution/direct mailing of internally generated marketing materials

* Compiles data and prepares database reports

**Secondary Functions:**

* Coordinates budget worksheets and tracks marketing project costs

* Maintains inventory of marketing collateral materials and logo merchandise

* Contributes to newsletters, marketing materials and documents through editing and proofreading

* Participates in marketing events and establishes and maintains strong depositor relationships to support sales retention

* Coordinates Community Relations data base and efforts as is appropriate.

* Conducts community tours as needed

**About Mather Place:**

Mather Place is an independent living rental community for those age 62 and better located in the heart of Chicagos North Shore in Wilmette, Illinois, a short walk from Old Orchard shopping center. Mather Place includes 179 independent living apartment homes, as well as two restaurants, a fitness center, art studio, library, and more.

Mather Place is located at 2801 Old Glenview Road in Wilmette.

**What We Offer:**

Mather offers a benefits package* that goes above and beyond.

All employees are eligible for:

* Generous paid-time off (PTO) program including vacation days, sick days, personal days, and holidays. Earn-as-you-go plan that rolls over year to year, offering flexibility

* 401(k) program with strong employer match and annual contribution (Age 21 or better)

* Convenient subsidized parking or public transportation for certain locations

* Learning to Age Well Program employees can be reimbursed up to $130 per year for completion of classes such as music lessons, yoga, or foreign language classes

Benefits-eligible employees can take advantage of:

* Medical, dental, and vision plans

* Extended illness benefits

* Tuition reimbursement promoting lifelong learning

* Employee wellness programs, including free annual wellness screening

* Short- and long-term disability insurance

* Life insurance - 100% coverage by Mather

*Benefits are subject to change without notice. Benefits details dependent on employment status.

**Expectations of Mather Employees:**

* The ability to work well in a team environment

* Effective interpersonal, verbal, and written communication skills

* The ability to establish and maintain relationships with residents, customers, and coworkers

* The ability to learn new tasks and information and apply to serving others

* A commitment to delivering on responsibilities

* Reliability, professionalism, and a strong work ethic

**About Mather:**

Based in Evanston, Illinois, Mather is a unique, non-denominational not-for-profit organization founded in 1941. Dedicated to developing and implementing Ways to Age Well, we create programs, places, and residences for todays young-at-heart older adults. These include senior living residences (The Mather, Mather Place, and Splendido); a variety of community-based initiatives; and Mather Institute, a resource for research and information about aging, trends and innovations in aging services, and more.

Mather values employees and is serious about supporting their health and professional development. Weve been named one of Chicagos Top Workplaces" by the Chicago Tribune for four years in a row and have been recognized as Illinois Healthiest Midsize Employer.

**Mather is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.**

**Mather is a drug-free workplace.**

***If this sounds like you, then please apply for this position. When applying, please include all work history. List your employers, starting with the most current/recent, including self-employment. Please do not state "Refer to resume."***

**Qualifications**

**Skills**

**Behaviors**

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**Motivations**

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**Education**

**Preferred**

Bachelors or better.

**Experience**

**Required**

**2-4 years:** Office administration experience; excellent organizational and interpersonal skills; understanding of sales and marketing principles; competency in computer and data entry/reporting.

**Licenses & Certifications**