Administrative Assistant-Peabody - Military veterans preferred

Job Details

Job Location
Peabody - Peabody, MA

Salary Range
$42,500.00 - $45,000.00 Salary/year

Description

JOB DESCRIPTION: FKO is looking for an Administrative Assistant to provide daily support to the Peabody district with administrative tasks necessary to maintain and promote quality out-of-school time programming. An ideal candidate will believe in the overall mission of FKO, possess strong organizational, communication and technology skills, and have the ability to work in a team environment. The Administrative Assistant reports to the Peabody District Director.

Duties of the Administrative Assistant include, but are not limited to:

•Provide clerical support (i.e. scheduling, phone calls, filing) to the District Director;

•Support with Peabody district payroll and HR duties, such as processing of new and maintenance of existing employee/volunteer personnel files, staff schedules, and audit of employee timekeeping;

•Assist families with program registration, information on programs, financial assistance and available resources, and FKO related questions via telephone, email or face-to-face meetings;

•Collect documents from all sites within the district, review for completion and accuracy and submit to the relevant FKO department;

•Assist tuition and subsidy support team with support on past due balance collection, subsidy expiration notifications, family communication, etc.;

•Review daily attendance submission from all program sites, monitor excessive absence reports and provide support with additional attendance and tuition management duties.

•Support with oversight of grant requirements, budgeting, reporting, and student outcome and program quality data collection, entry and analysis;

•Provide support with school, community and family partnership efforts;

•Attend all job-related trainings, meetings and events as requested; and

•Other duties assigned by the Peabody District Director and Executive Director. JOB REQUIREMENTS: Qualified candidates will possess a mission focused, team-oriented attitude; possess the desire to wor

Qualifications

JOB REQUIREMENTS:

Qualified candidates will possess a mission focused, team-oriented attitude; possess the desire to work alongside colleagues and FKO administration; and be reliable and accountable for his/her work.

Minimum requirements for the position include:

• Minimum of High School diploma required;
• Must pass MA EEC Background Record Check
• Proven ability to be proactive with excellent troubleshooting and problem solving skills;
• Excellent written and verbal communication skills;
• Strong organizational skills and attention to detail;
• Proficient in Microsoft Office programs (i.e. Excel, Powerpoint, Outlook, Word);
• Bilingual a plus
• Ability to travel throughout the city of Peabody and to and from FKO's administrative office in Winthrop.