Administrative Assistant - Military veterans preferred

Company Description

Smart IMS delivers IT solutions and services that create a sustainable competitive advantage for its clients across the world. The company was founded by business and technology experts with extensive backgrounds in designing, implementing, and managing large and complex IT projects at Fortune 500 companies. Smart IMS core portfolio includes IoT, Cloud and Digital Services, Enterprise Application Management & Development, Smart Advisory & Assessment Services, 24/7 Technical Support Services and SD WAN Services.

Job Description

*** HYBRID Role ***

• Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required.
• An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention.
• Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
• Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings.
• Makes travel arrangements; keeps expense accounts; orders office supplies as needed.
• Operates standard office machines and equipment as necessary.

Qualifications

Education and Experience:

Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Skills:

• Administrative Assistant
• Emailing
• Customer Service
• Data Entry
• Typing

Software

• Adobe Acrobat
• Microsoft Word, Excel, PowerPoint

Additional Information

All your information will be kept confidential according to EEO guidelines.